GREATER ROUND ROCK WEST
ARTICLE I: NAME AND LOCATION
The name of this association is the Greater Round Rock West Neighborhood Association
(GRRWNA). The GRRWNA’s boundaries are defined by the legally established boundaries of the following neighborhoods:
Round Rock West; Cimarron; Lake Creek West; Shadowbrook; Creekmont, Little Oak and St. Williams. The registered address of
this association shall be P.O. Box 1928, Round Rock, Texas, 78680.
ARTICLE II: PURPOSE
The purpose is to promote the general welfare and common interests of the homeowners
within the boundaries of the GRRWNA.
The following are the basic policies
of the Association:
a. The Association shall be noncommercial, nonsectarian, nonprofit and nonpartisan.
b. The name of the Association, or the names of any members in their official capacities, shall not be used in connection
with any commercial concern, or with any partisan interest, or for any purpose not appropriately related to promotion of the
c. The membership list or email list will not be used for any purpose other than association
d. No Officer or Committee member shall be held liable to the Association, any member
of the Association, or person or persons outside the Association for any loss, damage, or injury arising out of their being
in any way connected with the performance of their duties and responsibilities of the Association as stated in the Bylaws
unless due to willful misconduct or bad faith of the Officer or Committee member. All persons or corporations extending credit
to, contracting with, or having any claim against the Greater Round Rock West Neighborhood Association, or its officers, shall
look only to the funds and property of the Association for payment of any debt, damages, judgment, or decree of any other
money that may otherwise become due or payable to them from the Association, or officers acting in behalf of the Association,
so that neither members of the Association nor the Officers present or future, shall be personally liable therefore.
checks issued on the account of the GRRWNA’s treasury shall be signed by any two of the following officers: President,
Vice President, either of the Co-Secretaries, the Treasurer.
ARTICLE IV: MEMBERSHIP and ASSOCIATION FUNDING
Each resident owner or renter of record (18 years or older) of an occupied home or multifamily dwelling within the
GRRWNA boundaries is automatically considered a member in the GRRWNA. .
Each member of the GRRWNA shall be entitled to a vote in the Association.
3. Homeowners living outside the Association
boundaries such as a real estate agent, a landlord, a developer, a builder or contractor, may join as associate members, however
they have no voting rights. Non residential enterprises operating within the GRRWNA boundaries may join
as associate members.
The Association shall conduct an annual funding drive in January. Members are encouraged to donate
to the Association at any time. Donations from members are used to defer the expenses of the Association.
While there is no required membership fee, members are urged to make a donation at least once a year. Other
donations earmarked for the various events conducted by the Association such as Fourth of July Parade, National Night Out,
etc. are also encouraged from time to time. Money is also generated by fees charged for business advertising
in our newsletters, informational fliers, and on our web-site.
ARTICLE V: REGULAR MEETINGS
Section 1. Regular
meetings of the Association shall be held monthly from January to October each year on days set by Board of Directors.
Notice of these meetings shall be made by e-mail, personnel delivery, or by postal mail to the membership.
Section 2. The election and installation
of officers shall occur at the October meeting of each year.
A vote of the majority of the membership present shall decide any question brought before the meeting unless a greater
number is required by law or these bylaws.
General membership meetings will be conducted according to Roberts Rules of Order.
Section 5. General membership meetings will
be open to members, associate members and their guests.
Special meetings of the Association may be called by the President and/or by motion of a majority
of the membership of the Board of Directors. In addition, twenty-five percent (25%) of the membership may
call a special meeting. Notice of special meetings as well as the subjects to be discussed, shall be made
by e-mail, personnel delivery, or by postal mail to the membership.
Ten (10) percent of the donating membership of the
Association shall constitute a quorum at any regular meeting.
ARTICLE VI: OFFICERS AND THEIR ELECTION
1. Each officer of the Association shall be a member
of the Association.
Section 2. Officers,
Board of Directors and election:
a. The officers shall consist of a President, Vice-President, two
Co-Secretaries, Treasurer, Information Officer, Safety Officer, Newsletter Editor, and three (3) Members-at-Large and they
shall constitute the Board of Directors.
b. Officers, shall be elected by ballot annually at the October meeting.
This will give them a couple of months to prepare prior to beginning the Association business for the year. However,
if there is but one nominee for any office, election for that office may be by voice vote.
shall assume their official duties at the close of the meeting where they were elected and shall serve for a term of one year
and/or until their successors are elected and assume the duties of office.
d. Only one member of each household
may serve on the Board of Directors at one time.
e. The Board of Directors is considered to have decision making authority
when 2/3 or more board members or their alternates as designated in writing are present. The designated alternate shall only
be able to vote on items on the approved agenda and introduce new business as the designator has described in writing.
Section 3. Nominating
Committee: There shall be a nominating committee composed of at least three (3) persons (and always an uneven number) who
shall be appointed by the Board of Directors at least one month prior to the election of officers. The committee shall elect
its own chairman. The nominating committee will present its slate of officers at the October meeting.
Additional nominations may be made from the floor at this meeting. Nominees must be either present to accept, or have
provided written acknowledgment of acceptance.
The GRRWNA Board of Directors will create and maintain an active committee system for carrying out the will of GRRWNA
Removal and Replacement of Officers: Any officer may be removed from office for cause at any meeting by two-thirds
(2/3) vote of the members present and voting, provided that notice has been furnished to the membership at least two (2) weeks
prior to said meeting. An elected officer's term will be declared vacant by the remaining elected officers, if he/she
no longer resides within GRRWNA boundaries or submits a written letter of resignation. The Remaining Board of Directors may
by a simple majority vote of those present at the next scheduled Board meeting appoint a replacement to the office to serve
out the remainder of the term without calling a meeting of the general membership, except for the office of President, which
must be filled by the current Vice President. In which case, the board may appoint a new Vice President to fill the remainder
of the term.
Budget Committee. The Board of Directors shall be the budget committee.
Audit Committee. The Board of Directors
shall appoint an audit committee of not less that three persons, in October to audit the previous years treasurer’s
books. This committee will report back to the Board of Directors before the first of the following year.
ARTICLE VII: DUTIES OF OFFICERS
The President shall be the chief executive officer of the Association subject to the direction of
the Board of Directors and the general membership, and shall supervise the affairs of the Association. The President shall
preside at all meetings of the membership and the Board of Directors. The President shall see that all orders and resolutions
of the Board of Directors and membership are carried into effect and shall perform such other duties as the Board of Directors
of membership shall direct. This office represents the Greater Round Rock West Neighborhood in matters
of importance in between meetings of GRRWNA; appoints and serves as an ex officio member of all committees; has signature
authority on GRRWNA checks and will be responsible for said checks in the absence of GRRWNA Treasurer.
Section 2. The Vice-President
shall have such powers and perform such duties as from time to time are assigned by the President, the Board of Directors
or the membership. In the absence of the President or in the event of his/her inability or refusal to act, the Vice-President
shall perform the duties of the President and when so acting shall have all the powers of and be subject to all the restrictions
upon the President. The Vice President also acts as liaison to commercial entities in the neighborhood. The
Vice President has signature authority on GRRWNA checks.
The Co-Secretaries. At least one shall be in attendance at all the meetings of
the membership and Board of Directors. The Co-Secretaries shall keep a true and complete record of the proceedings including
all votes and resolutions presented at such meetings in a book to be kept for that purpose. The Co-Secretaries shall be custodian
of the records of the Association. The Co-Secretaries shall give or cause to be given all notices required by these articles
and shall also perform such duties assigned by the President, the Board of Directors or the membership. The Secretary also
prepares and maintains the association calendar, maintains correspondence on behalf of GRRWNA, and maintains GRRWNA membership
roster. The Co-Secretaries have signature authority on GRRWNA checks.
Section 4. The Treasurer
shall have custody of the funds of the Association and shall keep a full and accurate account of disbursements and entries.
The Treasurer shall disburse the funds of the Association as may be ordered by the Board of Directors under the budget approved
by the membership, taking proper vouchers for such disbursements, and shall render a report to the President and Directors
at the meetings of the Board or whenever they may require it. The Treasurer shall also render a report to the general membership
at its meetings. Funds shall be maintained in a local financial institution. The Treasurer shall have signature authority
for checks issued on the account of the Association and prepares an annual budget. The Treasurer also keeps
a list of all Association donors and the date and amount of their donation.
The Information Officer is responsible for investigating and forwarding all information pertaining
to the well-being of the Greater Round Rock West Area, forwarding it to the newsletter editor for publication and to advise
the President of special notices that require distribution. The Information Officer will also be responsible
for sales of advertising space in newsletters and informational flyers and collection of advertising fees, which is turned
over to the Treasurer.
The Safety Officer serves as liaison between the Greater Round Rock West neighborhoods and the City
of Round Rock to encourage that the neighborhood homes abide by the current codes, ordinances, covenants and restrictions,
and report violations back to the board and proper authorities.
The Members-at-Large shall have
such powers and perform such duties as from time to time are assigned by the President, the Board of Directors or the membership.
Section 8. The
Newsletter Editor will compile and edit all information provided by the information officer and any other members
of the association and prepare the newsletter for distribution to all households of the GRRWNA.
ARTICLE VIII: MEETINGS OF DIRECTORS
Section 1. The Board of Directors shall hold
regular meetings at least quarterly at a date set and time specified at the first meeting of the Directors.
Section 2. Meetings of the Board of
Directors shall be open and any member of the Association in good standing shall be entitled to attend, unless an Executive
Session is called.
Section 3. An Executive Session
will include only members of the Board of Directors.
Special meetings or Executive Sessions of the Board of Directors may be called by or at the request of the President,
the Vice- President or any three (3) Directors.
Notice of the call of a special meetings or Executive Sessions shall be required not less than forty eight (48) hours
nor more than fourteen (14) days from the date of the meeting.
A majority of the number of Directors shall constitute a quorum for the transaction of business. The act of a majority
of the Directors whether present in person or by proxy shall be the act of the Board of Directors.
ARTICLE IX: AMENDMENTS
These bylaws may be amended at a regular
meeting of the members by vote of two-thirds (2/3) of the members present provided that a quorum is present.
ARTICLE X: MISCELLANEOUS
The fiscal year of the Association shall begin on
the first day of November and end on the thirty-first day of October.
The Board of Directors shall be the budget committee.
They shall meet during October – November of each year to prepare the following year’s budget.
Section 3. Special
Appointments - The Board of Directors may appoint special committees as affairs of the GRRWNA may require, each of
whom shall serve for such a period, have such authority, and perform such duties as the board may, from time to time, determine
Webmaster and co-webmaster to place all
the information from board members and committee chairs onto the website (www.grrwna.org) as approved by the board of directors.
Zone Captains to receive the newsletters
and flyers from the Newsletter editor and deliver them to their block captains for delivery. It is the
responsibility of the Zone Captains to be sure their block captains are able to make the delivery to all homes not having
an email address on file.
Block captains that are responsible for
delivering the newsletters and flyers and to assure the email lists are updated.
The membership of such committees is selected
by the Chairperson, subject to the approval of the Board of Directors.
The foregoing bylaws, as established
on the 17th day of April 2007, were adopted by the members of the Greater Round Rock West Neighborhood Association on the
17th day of April, 2007. All bylaws effective prior to April 17, 2007 are hereby repealed and declared ineffective.
Executed this 17th day
of April, 2007 Greater Round Rock West Neighborhood Association Board.
President:_(Mike Freeman)______ Vice President:__(Bob Eskridge)___
Treasurer:__(Don Yenni)________ CoSecretary:__(Joanne Blando)____
Information Officer:_(Don Harris)_ CoSecretary:__(Pam Griggs)_______
Safety Officer:__(Joy Fairchild)__ Newsletter Editor:__(Relda Comer)__
Large:__(Chad Chadwell)_____ At Large:__(Michelle Fox)__________